ZACH System Intergrators

SEEKING OFFICE ADMINISTRATOR!
PLEASE READ THE JOB DESCRIPTION - IT IS IMPORTANT TO FIT THE DESCRIPTION AND REQUIREMENTS.
We won't consider applications that are inexperienced at this time.
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Salary: R12,000 per month (depending on experience)
Start Date: ASAP
Permanent Position: 3-month probation
Office Hours: Mon – Fri 8 am - 5 pm (overtime and/or Saturday work applicable when REQUIRED)
Job Description: Office Administrator/Receptionist
Compulsory: Applicants require industry related experience – strictly no exceptions.
We are a security system installations company based in Parklands, Cape Town.
We are seeking a dynamic, driven, enthusiastic administrator that has excellent communication and writing skills, and industry related experience.
Key Performance Areas (not totally inclusive):
Devising and maintaining office systems, including data management system and filing.
Answer switchboard, assist with queries, take messages & pass on to relevant person.
Liaising with clients, suppliers, and Zach staff (via phone, email, website, in person).
Telesales with the opportunity to earn commission.
Producing documents and reports as needed – working knowledge of Word & Excel.
Obtaining quotes, product ordering management, invoicing (QuickBooks).
Organizing and maintain the Managers & Technical Teams diary and attendance logbook.
Support and control of leave, expenses, overtime claims, attendances, etc.
Stock & tools inventory.
Minimum Requirements:
Grade 12
Secretarial certificate or diploma would be an advantage.
Computer Literacy in MS Office.
3 Years’ experience as an administrator with security industry experience (important).
Fluent in English.
Must be able to work independently and under pressure.
Must be reliable and trustworthy and a team player.
Strong organizational skills, as well as good interpersonal communication and liaison skills are essential.
Well-groomed appearance.
Of sober habits.
Other personality attributes:
Attention to detail
Able to self-manage and a team
Good communication skills
Good writing skills
Good telecommunication skills
Assertive when necessary
Interpersonal skills
Open to learning and adopting new ideas that encourage Zach’s growth
Core Competencies:
Planning
Control
Time management
Customer focus
Teamwork
** Serious applicants to please attach full CV and contactable references - we will not consider applications without this **
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.
EMAIL: [email protected].
ONLY EMAIL APPLICANTS WILL BE CONSIDERED

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