CompanyMileage

Is the IRS gearing up for another midyear mileage rate increase?

It has happened before—and not just http://once.While many assume mileage rates only change annually, history shows that when fuel and vehicle costs spike, the IRS has stepped in with midyear adjustments.

Each time, there has been a familiar pattern: sharp increases in driving costs that put pressure on reimbursement budgets for employers and finance teams—and more out-of-pocket risk for drivers.

For organizations with mobile staff, these shifts can directly affect budget accuracy, IRS compliance, and how fairly employees feel they are being reimbursed.

Understanding what triggered prior midyear changes can help you prepare for what may come next.

Read the full history and key takeaways: https://na2.hubs.ly/H05_Fs20

Will There Be a Mid-Year Mileage Rate Hike? | CompanyMileage Will the IRS raise the 2026 mileage rate mid-year? CompanyMileage takes a look at past mid-year rate hikes and what caused them.

Independent contractors: are you tracking your mileage correctly? 🚗💼

Mileage reimbursement rules for 1099 workers are different from traditional employees — and understanding them can help you maximize deductions, stay compliant, and avoid leaving money on the table.

Learn:
✅ How independent contractor mileage reimbursement works
✅ IRS mileage rate basics
✅ What expenses may qualify
✅ Best practices for tracking miles accurately

Read more here: https://na2.hubs.ly/H05GYwn0

#1099

Mileage Reimbursement for Independent Contractors CompanyMileage explains everything you need to know about mileage reimbursement for independent contractors.

Home health care workers often travel frequently, manage paperwork, and cover job-related costs—so understanding available tax deductions can make a big difference at tax time.

Some common deductions may include:
🚗 Mileage and transportation between patient visits
🏠 Home office expenses for administrative work
🩺 Health insurance premiums (especially for self-employed caregivers)
📄 Licensing, certifications, and continuing education related to the job

However, the deductions available often depend on whether a worker is classified as a W-2 employee or an independent contractor, since self-employed workers can typically deduct more job-related expenses.

Proper documentation—like receipts, mileage logs, and expense records—is essential to claim deductions and stay compliant with IRS requirements.

Learn more about tax deductions available to home health care workers:
👉 https://na2.hubs.ly/H049Qbb0

Navigating Tax Deductions for Home Health Care Workers Tackling tax deductions for home health care workers can be overwhelming. Thankfully, you're not alone - our in-depth guide is here to help!

Still managing expense reports with spreadsheets, email chains, and manual approvals? There’s a better way.

Modern expense report processing helps businesses:
✔️ Speed up approvals
✔️ Reduce duplicate entries and errors
✔️ Improve reimbursement accuracy
✔️ Maintain a complete audit trail
✔️ Eliminate bottlenecks for employees and finance teams

With automated workflows and integrated mileage tracking, companies can simplify the entire reimbursement process from submission to payment.

See how smarter expense report processing can save time and improve compliance: https://na2.hubs.ly/H05zPJj0

An Expense Report Processing System That Actually Works Inefficient expense report processing could be hurting your business in more ways than one. Luckily, CompanyMileage has a solution.

Does mileage reimbursement include gas? 🚗⛽

In most cases, yes — gas is already included.

When businesses use the IRS standard mileage rate, the reimbursement is designed to cover the overall cost of operating a vehicle, not just fuel. That rate factors in expenses like:
✔ Gas and oil
✔ Maintenance and repairs
✔ Insurance and registration
✔ Depreciation and wear-and-tear

Because these costs are built into the rate, employees typically cannot claim gas separately when they’re reimbursed using the standard mileage method.

Understanding how mileage reimbursement works helps businesses create clearer policies and avoid confusion for employees who drive for work.

👉 Learn more:
https://na2.hubs.ly/H049QvD0

Does Mileage Reimbursement Include Gas?| CompanyMileage Pump, drive, get reimbursed. The routine is familiar, but does mileage reimbursement include gas? Ride along as we break it down.

Still managing expense approvals with emails, spreadsheets, and paper receipts? There’s a better way.

An expense approval workflow ensures employee expenses move through a clear, structured process—from submission to manager review to reimbursement. When this process isn’t optimized, businesses risk delays, errors, and out-of-policy spending.

Automating your approval workflow can help organizations:
✔ Speed up expense reviews and reimbursements
✔ Reduce manual errors and misplaced reports
✔ Enforce company policies with built-in rules
✔ Gain real-time visibility into spending

Instead of chasing approvals, automated workflows route expense reports to the right people and keep the process moving efficiently.

Learn how to build a smarter expense approval workflow:
👉 https://na2.hubs.ly/H049QB40

Making Your Expense Approval Workflow Faster & Smarter To ensure that your spending doesn’t exceed its means, it's time to automate your expense approval workflow. Here's how to build it:

A strong travel and expense (T&E) policy does more than control spending—it keeps reimbursements fair, efficient, and compliant.

When building or updating your policy, a few best practices can make a big difference:

✔ Clearly define what qualifies as business travel
✔ Standardize reimbursement methods (mileage, per diem, or actual expenses)
✔ Create consistent submission and approval workflows
✔ Maintain organized documentation for compliance and audits
✔ Use real-time data to improve visibility and accuracy
✔ Align policies with broader business goals

When these elements work together, organizations can streamline expense management, reduce errors, and speed up reimbursements for employees.

Learn the key travel and expense policy best practices every business should follow:
👉 https://na2.hubs.ly/H049QYs0

na2.hubs.ly

⛽ Feeling the pinch at the pump?

When gas prices rise, it’s more than just an inconvenience—it can directly impact employees who rely on their personal vehicles for work. Even small increases add up fast, especially when reimbursement rates don’t keep pace with real-world costs.

🚗 For mobile employees, higher fuel costs can quietly reduce take-home pay
📊 For businesses, outdated mileage rates can create gaps
🌍 And with global events disrupting oil supply, price spikes may stick around longer than expected

So what can organizations do? Stay proactive. Regularly review your mileage reimbursement strategy to ensure it reflects current conditions—and supports your team fairly.

👉 Read more: https://na2.hubs.ly/H04T-100

5 Major Frustrations Employees Face When Gas Prices Go Up When gas prices go up, it impacts employees in a number of ways. Your organization can help alleviate the headaches with CompanyMileage.

Is mileage reimbursement subject to payroll taxes? The answer might surprise you.

Mileage reimbursement can be tax-free for both employers and employees—but only if it follows IRS rules.

When reimbursements are paid under an accountable plan, they’re generally not treated as wages and are not subject to payroll taxes like Social Security or Medicare. But if reimbursements are paid as flat allowances, lack proper documentation, or exceed the IRS standard mileage rate, they may be treated as taxable wages.

That’s why accurate mileage tracking and proper reimbursement policies are essential for staying compliant and avoiding unnecessary taxes.

Learn when mileage reimbursement is — and isn’t — subject to payroll taxes:
👉 https://na2.hubs.ly/H049Qmd0

Is Mileage Reimbursement Subject to Payroll Taxes? s mileage reimbursement subject to payroll taxes? We break down payroll taxes, IRS standards for reimbursement, and their relationship.

We were proud to support PCCYFS as a Copper Sponsor at this year’s Annual Conference in Harrisburg, PA. It was a great opportunity to reconnect with clients, build new relationships, and learn from the dedicated professionals serving children, youth, and families across Pennsylvania. And yes—Hershey’s Chocolate World absolutely lived up to the hype.