Infowise Solutions Ltd

Email-based policy sign-offs look like a process. They are not. There is no reliable way to prove that a specific employee read a specific version of a policy on a specific date. And when a regulator or an HR dispute requires that proof, "we sent an email" is not an answer.

Ultimate Forms Read and Sign workflows assign acknowledgement tasks to specific staff members, tracked by their Microsoft identity. Automated reminders go out to anyone who has not completed the task. When an employee acknowledges a policy, the record captures who they are, when they signed, and which version of the document they acknowledged. All stored in SharePoint and tied to their Microsoft 365 account.

When an auditor asks who has read the data protection policy, the answer is a filtered SharePoint view, not a search through inboxes.

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