SiteCapture

"For Solar EPCs, our livelihood is beholden to not only the quality of a photo, but the composition of the photo, the shape, even the angle... SiteCapture is the tool we use to meet the stringent requirements of our financing partners."

Many solar installers underestimate the depth of milestone review.

Financing partners are underwriting the system, not just spot-checking it. Every milestone packet is a small audit, and the reviewer needs unambiguous proof that the system is built, configured, and labeled the way the contract says it is.

That means precise photo documentation requirements for every milestone submission. A blurry photo, the wrong angle, an incomplete label, or other small errors can trigger rejections that cost solar installers dearly:

- Expensive extra truck rolls just to retake photos
- Hours wasted searching for the right photos to resubmit
- Weeks of delayed cash flow
- Lower financing partner status
- Customer satisfaction issues

Milestone funding rejections are throttling too many solar businesses, and SiteCapture's field ops platform is here to fix that, with:

- Prebuilt mobile form templates mapped to your financing partner’s milestone requirements to ensure lender-ready documentation the first time

- Required fields that block completion until all critical items are captured before crews leave the site

- Example photos and capture guidelines embedded directly in the form

- Automatic photo organization that makes finding the right photos a breeze

- Direct integrations with financing partners like Palmetto LightReach that makes submitting milestone packets as easy as 2 clicks

Learn more about how SiteCapture helps solar businesses thrive with better documentation 👉 https://hubs.li/Q04lVrrj0

During peak season, Fastrac Energy Services, a leading Gulf Coast solar EPC, manages 40+ projects a week.

They shared how SiteCapture helps their ops team handle a workload of a team 2-5x their size and keep projects moving on schedule through site surveys, installs, and lender milestones:

→ Conditional logic, NEC-labeled sections, and example photos that standardize high quality documentation across experienced crew members and new hires alike

→ Blurry photo warnings that catch bad images before they become a repeat truck roll

→ Milestone packets submitted to Palmetto LightReach in just 2 clicks, replacing the time-consuming photo download-and-upload routine

The result: faster funding, far fewer truck rolls, and every project organized throughout a hectic busy season.

"If SiteCapture went away tomorrow, it would be disastrous. Truck rolls would quadruple. Errors would increase exponentially... The manual work SiteCapture absorbs keeps our team focused on higher-value projects."

- Justin Duncan, Director of Design and Engineering at Fastrac Energy Services

Thanks to Justin and the Fastrac team for sharing how they keep crews efficient and funding on schedule across Texas, Louisiana, Arkansas, and Mississippi!

Read their full success story 👉 https://hubs.li/Q04l68H00

After Big Dog Solar implemented SiteCapture, site survey time was cut in half, first-time Palmetto LightReach approvals jumped, and repeat truck rolls for missing photos dropped sharply.

"With SiteCapture and your Palmetto LightReach integration, our milestone funding process is 1000% better than it was a few months ago."
- Alec Nelson, IT Systems Administrator at Big Dog Solar

The Mountain West installer now runs every site survey through SiteCapture templates with conditional logic, required photos, and example shots built in, so technicians capture exactly what the financier needs before they leave the job.

Milestone reports go out clean, approvals come back faster, and Big Dog gets paid on the timeline they planned around.

Big thanks to Alec and the Big Dog Solar team for their partnership and for sharing how they're scaling across Idaho, Montana, Colorado, Utah, Wyoming, and Oregon!

Read the full case study here 👉 https://hubs.li/Q04jgMGF0

TPO financing is becoming critical for residential solar, but most installers are still treating documentation like an afterthought.

That gap is getting expensive.

After OBBBA, margins are tighter and cash flow matters more than ever. At the same time, TPO now drives a significant share of residential solar, and financing partners require fast, accurate, and complete documentation to release funds.

The result is simple:
Incomplete or inconsistent field data = delayed approvals and slower cash flow.

The companies that win in this environment are doing a few things differently:
• Standardizing field documentation from day one
• Capturing lender-ready photos and data in real time
• Eliminating rework and resubmissions before crews leave the site
• Integrating field workflows directly into financing systems

We’ve seen firsthand how tightening documentation discipline can materially improve outcomes, including reducing funding timelines from weeks down to just days in some cases.

This is no longer just an ops problem. It’s a revenue and cash flow lever.

If you’re running solar operations right now, it’s worth pressure testing your current process.

- Where are approvals getting stuck?
- How often are you resubmitting?
- How much is that actually costing you?

Full breakdown here:
https://hubs.li/Q04fwsPP0

Introducing SiteCaptureAI: AI-powered inspections, jobsite reviews, quality control, and more to power a new era of field service efficiency. ✨

We're excited to officially announce the launch of , a context-aware AI agent that instantly analyzes jobsite documentation to automate field service workflows and slash operational costs.

Built for organizations that install, inspect, and maintain assets, SiteCaptureAI's game-changing capabilities include:

🧠 Photo & Video Intelligence that provides critical data and insights, detects and tags objects and their condition, extracts key text, generates summaries, and transcribes video narrations

📸 Field Reporting Verification that ensures required photos, videos, and data are captured thoroughly and accurately

✅ Automated Quality Control that instantly verifies whether quality, safety, and compliance requirements have been met and flags priority issues

📱 Real-Time Field Alerts immediately notify field teams of issues and provide guidance to resolve them while the team is still on site

💻 Custom Workflows that allow operations teams to create their own AI automations tailored to their unique business needs

“Field service organizations are under enormous pressure to perform high quality work with fewer resources,” said Kamal Shah, Founder and CEO of SiteCapture. “SiteCaptureAI makes that possible by automating some of the most time-consuming and error-prone aspects of field operations. By reducing manual work and automatically identifying and resolving issues in real time, we anticipate organizations can reduce the cost of quality control by up to 50%, maintain high standards, and complete projects faster than ever.”

SiteCaptureAI is now available to organizations looking to streamline field operations, reduce operational costs, and unlock new levels of efficiency.

To learn more, visit https://hubs.li/Q046pp5v0

SiteCaptureAI | SiteCapture Introducing AI-powered inspections, jobsite reviews, quality control, and more. Schedule a Demo Complete field operations work in a fraction of the time Photo & Video Intelligence Provides critical data and insights, detects and tags objects and their condition, extracts key text, generates summarie...