Eclipse Community Management

owners. Eclipse brings the professional support necessary to help community associations achieve their full potential. Our fresh perspective to community association management that will be recognized by owners and Board members alike. We have redesigned the traditional management experience from the ground up to provide a level of service that simply overshadows the competition. Our guiding principles are what set us apart from the rest:

PARTNERSHIP ORIENTED

We see our community Board members as partners rather than clients. At Eclipse, we exclusively represent each of our community association partners. We do not provide in-house ancillary services like landscaping, snow removal, or maintenance so that we can properly oversee these activities. We also do not accept solicitation or in-kind gifts from potential or current vendors. DATA DRIVEN

We believe that management and Board members can operate most effectively when they have access to relevant, timely data. We provide comprehensive information on the status of the community financials, accounts payable and receivable, delinquencies, pending maintenance, and compliance issues in real time through our community portal as well as through monthly reporting. LOCALLY BASED

When your residents contact the management company they want to speak with someone who is knowledgeable about their community and can solve their problem. Our staff is local and understands the community as well as regional resources. No national call centers or complicated phone menus are necessary to receive help! FOCUSED ATTENTION

We focus exclusively on the management of homeowner and condominium associations! Our staff members hold a variety of credentials from CAMI-CB©, the leading association management credentialing body. Unlike the usual “jack-of-all-trade” companies that manage rentals, apartments, and commercial properties, our attention is solely devoted to communities like yours. So why does a community need an association and professional management company? When developers started building modern communities many people agreed that having common amenities shared by all owners was a good idea. One question remained – who is going to take care of these perks? Local government does not take responsibility because the land is privately owned. Likewise, the developer eventually sells all the homes in a neighborhood and then shifts focus to another project. That left the owners of the neighborhood to care for the amenities and necessitated the introduction of a “community association”. The community association is an organization of homeowners in a particular neighborhood. It is an incorporated, non-profit organization operating under a set of governing documents typically including the articles of incorporation, bylaws, and declaration of covenants. A buyer will automatically become a member with the purchase of a home in the development. As a member, the homeowner has a voice and a vote in the associations’ affairs. These votes are generally cast during annual or special meetings of the members. The community association is governed by a set of documents that guide both the associations’ officers and homeowners. The Articles of Incorporation establish the association legally and prescribe it’s purpose, structure, and powers. The Bylaws establish the meeting process, election procedures, power and duties, and insurance / legal requirements of the association. The Declaration of Covenants details each owner’s rights and obligations in regard to the association, individual property, and the common property owned by the association. The Bylaws establish a Board of Directors who is charged with administering policies and making decisions affecting the association. The Board is comprised of owners who are elected to the position. The Board is recognized by the State of Ohio as the officers of the association who have the authority to enter into contractual obligations and enforce provisions of the governing documents. Eclipse Community Management serves as a partner to the Board of Directors, carrying out day-to-day duties which often include:

- Collecting assessments from homeowners
- Paying vendors in a timely manner for services rendered
- Producing a budget and monthly financial statements
- Processing and resolving maintenance concerns
- Processing architectural requests from owners
- Responding to correspondence and maintaining the associations’ records
- Providing liaison to local government, attorneys, accountants, etc.
- At Eclipse, we pride ourselves in partnering with both homeowners and the Board of Directors to make living within a community association a positive experience! ECLIPSE COMMUNITY MANAGEMENT
PO Box 750631 Dayton, OH 45475
Phone: (513) 494-4049