MondayWiki

Here's one thing you can do today in 15 minutes that will help you untangle the operational spaghetti that is your current monday setup.

1. Pick your most important and chaotic/confusing board.
2. Look for any automations that include the word "connect" and set their importance level to critical.
3. Filter your automation centre to only show those recipes labelled as "critical" importance level.

These critical cross-board automation recipes are the ligaments that tie together the skeleton of your monday system.

Look at them.

Understand them.

If you understand what these automations are and what they do, you understand the most important functionality of the board in question.

And if you don't have any critical/cross-board automation recipes in this board?
Well, then either the board isn't that important. Or you don't understand what it is that makes monday powerful. You don't understand one of it's most unique super powers.

In other words, you're either using the right tool wrong, or you're simply using the wrong tool for your needs.

P.S. If you found the steps in this post helpful, there is so much more you can do to tame the beast that is your current monday setup. Check out the link in the comments for next steps.

monday.com

Most businesses aren't drowning in work.
They're drowning in broken systems. 👇

Tasks living in people's heads. The same question asked five times a week. Information scattered everywhere. No single source of truth.

So what's the fix? Most people hire more. Work harder. Neither touches the real problem.

When the system is broken, effort becomes noise.
When the system works, the same team does more — with less stress.

💡 The chaos isn't you. It's the infrastructure underneath.

👇 What's one thing in your business that only works because one person holds it all in their head?

Drop it below. You might be surprised how many people are living the same reality. (And if you want to map what's actually broken — we have a free Operational Chaos Audit that is an eye-opener. Link in the comments)

monday.com won't tell you this before you sign up. 👇

It's not a project management tool.
It's not a CRM.
It's a system builder — and that's a very different thing.

Most people figure that out three months in, right after they've built something that needs to be torn down and started over.

The consultants who could warn you? They often have a financial reason not to. 🤷

Take the free 2-minute quiz below. It'll tell you your "monday type" — and whether you're heading toward clarity or an expensive mess.

No sales pitch. No affiliate links... (in fact I might even try to talk you OUT of using monday). Just honesty before you hand over your card.

👉 https://vist.ly/56csn

Already been burned by this? Drop a comment — you're not alone. 👇

monday.com

POV: You realise your entire business is running on workarounds that nobody remembers creating.

There's a spreadsheet.
Nobody knows who built it.
Everyone is afraid to touch it.

There's a Slack message that IS the onboarding process.
A sticky note on a monitor that has somehow become load-bearing infrastructure.
A "temporary" folder from three years ago that is now the filing system.

And the wildest part?
It's all... working.
Kind of.
Until it isn't.

Here's the thing — workarounds aren't a sign you built something broken.
They're a sign you kept moving when things got hard.
That's actually founder energy at its finest.

But at some point, the workarounds become the business.
And that's when it gets expensive. 😬

The good news?
Workarounds are a symptom, not a personality.
And symptoms can be treated.

👇 Drop your most ridiculous workaround in the comments.
The one that started as a "quick fix" and somehow survived three team changes and a rebrand.

Bonus points if it lives in a spreadsheet tab called "FINAL_v2_ACTUAL_FINAL."

If you want to know how deep the chaos actually goes, I built something for that 👇
https://vist.ly/55imf

Your business isn't broken. But it might (only barely) be held together by PostIt notes, Slack messages, and good intentions. 👇

A few quiet red flags worth sitting with:

🔴 Your newest team member learned the process by watching someone muddle through it
🔴 That follow-up only happened because one person just happened to remember it
🔴 Your CRM exists... but nobody quite trusts it and most simply don't use it
🔴 If one key person took two weeks off, things would get "interesting"

None of these feel like emergencies on a Tuesday.

The business keeps moving. Deals still close. Customers are mostly happy.

But the operational load? It's living inside people's heads and collective goodwill — and that is incredibly fragile.

This isn't about overhauling everything. It starts with simply seeing it.

Which one of these hit a little too close to home?
Drop a number below 👇 — no judgment here (ok, maybe just a little - but I am guilty of the above too)

monday.com

One thing I’ve been thinking about a lot lately:

There’s a huge difference between:
having access to information
and
being able to actually learn or implement something clearly.

The internet is full of tutorials.

But a lot of people still end up overwhelmed because everything is fragmented, overlapping or disconnected.

So one of the projects I’ve been slowly working on behind the scenes is figuring out how to organise things in a way that feels:

clearer
calmer
easier to follow
more practical
less “fall into content cave and emerge three hours later confused” 😅

Still early stages.

But I’m excited about where it’s heading.

monday.com

I think good operational systems should feel a bit like walking into a well-organised workshop.

You shouldn’t need to:

remember everything
search everywhere
hold the whole business in your head at once
decode ancient status columns like archaeological ruins 🏺

Good systems reduce cognitive load.

They create clarity.

They help people focus on the actual work instead of constantly trying to reconstruct context from scattered pieces.

That’s increasingly the kind of thing I’m interested in building around.

monday.com

A lot of businesses using Monday come to me thinking they need:

more automation
more dashboards
more integrations
more notifications

Usually, what they actually need is;
fewer disconnected processes.

Their biggest bottleneck wasn’t technology.

It was that:

information was duplicated everywhere
nobody trusted the data fully
staff had different versions of the same workflow
tasks bounced between tools constantly

A lot of operational stress comes from fragmentation.

Not necessarily lack of effort.

Sometimes the most useful thing you can build is simply:
a clearer system.

monday.com

A lot of what I’ve been doing lately has basically involved rebuilding and reorganising years worth of:

+ workflows
+ tutorials
+ systems
+ resources
+ examples
+ notes
+ automations
+ random half-finished ideas 😅

One thing I underestimated massively over time:

- How easy it is for useful information to become fragmented.

You start with:
“this will be quick and simple”

Then six months later you’ve accidentally built a small digital city connected together with rope bridges and caffeine.

Trying to fix that now.

Slowly turning:
“where on earth did I put that?”
into:
“this actually makes sense.”

monday.com

One of the biggest mistakes I see people make with monday.com:

Trying to automate a process before the process itself is actually clear.

Automation can speed things up…

…but it can also speed up confusion 😅

If:

* you're not 100% of what your boards are managing or how they should connect
* your item names are unintelligible (and usually duplicated)
* ownership is unclear
*status column labels are a hodge-podge of different info
* information lives in multiple places
* workflows keep changing weekly

then adding more automation often just creates faster chaos.

A surprisingly good starting point is simply asking:

“What process/workflow is this board ACTUALLY managing?"
"What's is the board's primary objective?”
"Do my item names and item terminology reflect what the board is actually managing?"
"Are my boards connected to other boards in a way that actually makes sense?"

Boring answers.

Very powerful answers.

monday.com